Office Administrator

United States
Full Time
Entry Level
ABOUT PATRICK TA BEAUTY

Patrick Ta Beauty was founded in 2019 by celebrity makeup artist Patrick Ta alongside his business partners Rima Minasyan and Avo Minasyan. The brand is rooted in Patrick’s decades of artistry and his signature red-carpet glow.  The brand launched with a mission to make red carpet artistry accessible to all – creating luxurious, easy-to-use formulas designed for both professionals and everyday beauty lovers. The brand is built on intentional innovation, focusing on products that elevate and simplify makeup application.

Patrick Ta Beauty is best known for its award-winning duo blushes and its glow-enhancing formulas, which emphasize the power of layering and multi-dimensional color. Since launch, the brand has achieved top-tier rankings at Sephora, with a cult following among makeup artists, celebrities, and everyday beauty enthusiasts alike. Patrick Ta Beauty is shaping the future of modern luxury beauty, pushing boundaries with pro-inspired innovation that meets consumer-friendly functionality.

ABOUT THIS ROLE 
Patrick Ta Beauty is looking for a proactive and detail-oriented Office Administrator to lead operations for its LA office. This is a high-impact role for an experienced office operations professional who thrives in complex, high-expectation environments and is comfortable partnering directly with executive leadership, founders, and corporate services teams.

If you enjoy owning an office end-to-end - people, budget, facilities, policy, and culture - this role offers both visibility and long-term stability. This is a highly visible, trusted role supporting Corporate cross functional teams. This role is required onsite a minimum four (4) days a week.

ROLES & RESPONSIBILITIES 

Office Leadership & Operations
 
  • Serve as a core member of the local office leadership team, ensuring operational excellence and a high-performance office culture
  • Keep our office running: Perform day-to-day operational tasks to maintain clean, functional, and well-organized facilities in our corporate HQ (Los Angeles office).
  • Executive & External Stakeholder Support - support onsite executive meetings, Board meetings, and VIP visits, including space readiness, catering, access, and logistics
  • Own building access: Issue, manage, and audit employee and visitor access credentials. Serve as the point of contact for access-related questions and troubleshoot issues as they arise.
  • Stock and maintain the kitchen: Keep kitchens stocked with snacks, beverages, and supplies. Monitor inventory, place orders, and ensure spaces stay clean and welcoming throughout the day.
  • Create a great first impression: Maintain a polished, organized lobby and common areas. Greet visitors and ensure they feel welcomed and taken care of from arrival to departure.
  • Support office initiatives: Assist with office events, team lunches, vendor coordination, photo shoots or content shoot days at the office, and other operational projects as needed.
  • Identify and solve problems: Notice what's not working and fix it, or flag it to the right person. Bring a proactive mindset to everything from facilities maintenance to supply management.

Financial & Budget Management
 
  • Prepare and manage the annual office budget in collaboration with People & Culture and Finance
  • Manage office-related invoices, expenses, and vendor costs in alignment with PTB finance policies
  • Monitor spending and ensure financial discipline at the office level

People & Culture Partnership
 
  • Manage swag: Source, organize, inventory, and fulfill swag orders for employees, customers, and events. Coordinate with vendors and ensure quality and on-time delivery.
  • Partner on recruitment, onboarding processes for staff, specifically with scheduling
  • Partner with Head of People & Culture in cultural programming, duties may include providing insights/options, gathering information, and execution of events

Technology & IT Coordination
 
  • Serve as the primary onsite partner to IT for office technology, AV, and equipment coordination
  • Maintain inventory of office assets including badges and equipment, plus support onboarding/offboarding logistics in partnership with IT and P&C

Facilities, Security & Vendor Oversight
 
  • Own the day-to-day relationship with building management and external vendors
  • Lead tenant improvements, construction projects, and support space planning initiatives
  • Ensure compliance with lease terms, safety regulations, and security protocols

Policy, Compliance & Risk
 
  • Support the enforcement of office-wide policies aligned with PTB company standards and local regulations
  • Partner with Finance, Operations and People & Culture teams on insurance matters  and compliance initiatives


PROFESSIONAL QUALIFICATIONS

REQUIRED
 
  • 2-5 years of experience in office administration or professional services operations
  • Proven leadership experience managing multi-functional teams
  • Strong financial acumen, including budgeting and expense oversight
  • Experience supporting executive stakeholders (ie. Calendar management)
  • Facilities or office management experience in a professional services environment
  • Exceptional judgment, discretion, and interpersonal skills
  • Ability to thrive in a fast-paced, high-accountability setting
  • Proactive team player and collaborator
  • Strong multi-tasker and ability to handle high-volume of work under tight deadlines
  • Organized with exceptional time-management skills

WHAT WE OFFER
  • Bonus Opportunity
  • Health Benefits
  • 401(k) With a Company March
  • Product Discount Program
  • Flexibility & Wellness Stipend
  • Paid Leave Programs
  • Paid Holidays & Summer Fridays

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.
 
Salary Range Opportunity:
 
  • The hiring range for this role is $72,000 - 80,000 USD

Our salary ranges are informed by verified market data and reflect our commitment to competitive pay within our size and industry. Individual compensation is determined by a combination of factors, including role requirements, experience, skills, and alignment with internal equity. Final base pay may also vary based on geographic location and job-related expertise. In addition to base salary, the total compensation package may include a bonus and a comprehensive suite of medical, financial, and other benefit
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